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Administrative Assistant - $19+/hr DOE! Hiring Now! 824664

Birch Island, ME 04011

Posted: 05/20/2025 Job Category: Office Clerical and Administration Job Number: 824664 Pay Rate: $19 - $21 per hour

Job Description


Job Title: Administrative Assistant – Urgently Hiring!
Pay: $19+ per hour DOE
Hours: Full-time preferred (M–Th 8:00–4:00, Fri 8:00–3). 
Start Date: ASAP

We are seeking an Administrative Assistant for a temp-to-hire position for our client, a small, family-oriented association located in Brunswick, ME. This Administrative Assistant role supports the Executive Director and team with a variety of administrative and customer service tasks to keep the office and membership programs running smoothly. The Administrative Assistant will be a reliable, warm, and organized presence in the office who enjoys variety and thrives in a team that feels like family. This is a great opportunity for someone seeking long-term fit with growth potential, located at in Brunswick, ME.

As an Administrative Assistant, you will be responsible for:

  • Provide administrative support to the Executive Director, Business Manager, and staff

  • Answer phones, greet visitors, and serve as the first point of contact

  • Prepare, copy, and distribute materials as needed

  • Maintain and order office supplies and equipment

  • Process and distribute incoming and outgoing mail, including post office trips

  • Manage membership packets, event and school registration, and database updates

  • Assist with maintaining websites, email outreach, and event scheduling

  • Make reminder and cancellation calls/emails to members and students

  • Assist with bookkeeping tasks using QuickBooks

  • Support meetings by setting up rooms and adjusting schedule as needed

  • File forms, invoices, and insurance paperwork accurately

  • Perform additional administrative tasks as assigned

The ideal candidate for this role will have:

  • A high school diploma or equivalent

  • 1–3 years of experience in an office or administrative setting

  • Excellent phone, communication, and customer service skills

  • Proficiency in Microsoft Office, QuickBooks, and digital calendar systems

  • Familiarity with WordPress, Constant Contact, and Weblink a plus

  • The ability to multitask, stay organized, and work independently or with a small team

  • A valid driver’s license and access to transportation

  • A welcoming and professional demeanor

  • Flexibility to support early or late hours on occasion

Benefits:

  • Enjoy affordable health and prescription coverage with no waiting period

  • Benefits offered by the employer once hired permanently

  • Annual pay increases and Christmas bonuses available once permanent

  • Ask us about our Referral Bonus Program to earn extra cash

Ready to take the next step? Apply now for this Administrative Assistant role in Brunswick—or contact us to learn more!

 

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About Birch Island, ME

Ready to embark on a new career adventure in the scenic Birch Island, Maine area? Explore our job opportunities and unlock the potential for growth in this charming coastal region. With its picturesque lighthouses, stunning ocean views, and vibrant arts scene including the Birch Island Art Gallery and performances at the Birch Island Playhouse, this area offers a unique blend of natural beauty and cultural richness. Indulge in fresh lobster rolls, hike the trails at Birch Island State Park, or catch a game to support the Birch Island Seagulls at the Community Stadium. Join us in Birch Island, ME, and let your career flourish in this enchanting corner of New England.