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Executive Admin Specialist III - Hiring Now! Starting at $23/Hr! 821825

So Portland, ME 04106

Posted: 03/13/2025 Job Category: Healthcare Job Number: 821825 Pay Rate: $23.00 per hour

Job Description


Job Title: Executive Admin Specialist III
Pay: $23/Hr.
Schedule: Monday to Friday, 8 AM to 5 PM, flexible schedule available
Start Date: ASAP

Looking for an opportunity to grow your administrative career with a renowned healthcare organization? We are seeking an Executive Admin Specialist III to join the Medical Administration department in South Portland, ME. This is a Temp to Hire position offering a chance to work in a dynamic environment supporting executive leadership. This is a Temp to Hire position located in South Portland, ME.

As an Admin Specialist III, you will be responsible for:

  • Performing a combination of administrative, project, and limited secretarial work for multiple executives, including a Vice President, AVP, or Chief.

  • Managing schedules and appointments for executive leadership.

  • Making independent decisions within established practices and procedures to resolve problems of varying nature.

  • Drafting and editing written communication and correspondence.

  • Supporting and managing various administrative projects with minimal direction.

  • Assisting with daily operations and providing necessary administrative support to the team.

  • Organizing and maintaining records, files, and other essential documentation.

  • Drafting agendas

  • Preparing PowerPoint slides from Key Stakeholders

  • capturing meeting minutes and distributing for high-level meetings and committees of the Mainehealth

  • Performing other tasks as delegated by the executive leadership team.


The ideal candidate for this role will have:

  • High School Diploma or GED (preferred).

  • 3-4 years of experience in an administrative support role.

  • Exceptional written and oral communication skills.

  • Advanced skills with Microsoft Office (Word, Excel, PowerPoint).

  • Strong interpersonal skills, with the ability to work well with others at all levels.

  • Strong multi-tasking and problem-solving skills.

  • Knowledge of medical terminology (preferred).

  • Excellent attention to detail, organizational skills, and ability to handle multiple tasks at once.

  • Technologically savvy, with the ability to adapt to new tools and systems.

  • Previous experience managing schedules and supporting executive leadership in a corporate environment is preferred.


Benefits:

  • Enjoy affordable health and prescription coverage with no waiting period

  • Benefits offered by the employer once hired permanently

  • Ask us about our Referral Bonus Program to earn extra cash.


Ready to take the next step? Apply now for the Admin Specialist III role in South Portland—or contact us to learn more!

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Bonney provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Bonney will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.

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About So Portland, ME

Discover exciting job opportunities in and around South Portland, Maine, with us. This vibrant area, nestled by the stunning coast of Casco Bay, offers a perfect mix of coastal charm and urban amenities. South Portland is a haven for outdoor enthusiasts, with access to breathtaking views at Fort Williams Park, home to the iconic Portland Head Light lighthouse. With a thriving arts scene showcased in galleries like The Art Studio and unique theater performances at the Portland Players, this area also boasts delectable seafood cuisine and distinctive lobster rolls that can be savored at local favorites like The Lobster Shack. From cheering on the Portland Sea Dogs at Hadlock Field to exploring the historic Old Port district, South Portland has something for everyone looking to thrive both professionally and personally. Explore our job listings today and kickstart your career in this enchanting region!