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Administrative Assistant Urgently Hiring! APPLY TODAY! $20/HR+ 836137

Scarborough, ME 04070

Posted: 05/05/2026 Job Category: Office Clerical and Administration Job Number: 836137 Pay Rate: $20 - $22 per hour

Job Description


Exciting Opportunity: Administrative Assistant Needed in Scarborough — Urgently hiring & Administrative Assistant in Scarborough!

Job Title: Administrative Assistant
Pay: $20 - $22 per hour
Hours: 8:00 AM - 4:30 PM (Monday to Friday); 8:00 AM - 3:00 PM (Friday)
Start Date: Can start as soon as Monday the 20th

Looking for a role that offers daily interactions and meaningful contributions? Join a dynamic construction company in Scarborough as an Administrative Assistant and become the essential first point of contact for clients and vendors alike. This fast-paced environment offers opportunities to develop your office skills and grow within a supportive team.

As an Administrative Assistant, you'll play a vital role in supporting daily operations, ensuring smooth communication, and maintaining organizational flow. You will work closely with managers and team members to handle administrative duties that keep the office running efficiently.

What You'll Do
As an Administrative Assistant, you will be responsible for:
  • Greeting visitors and answering incoming calls to create a positive first impression for walk-in clients and callers.
  • Receiving and processing invoices via mail and email, then distributing them for coding to the Project Manager.
  • Data entry into Sage 300 CRE accounting system—training provided, no prior Sage experience required.
  • Managing vendor lien waivers, scanning and extracting electronic files, and tracking vendor insurance information.
  • Ordering office supplies and coordinating daily visits to the Post Office and Bank using your reliable vehicle (mileage reimbursement provided).
  • Maintaining organized records and assisting in administrative projects assigned by management.
  • Supporting special administrative tasks for managers and team members as needed.

What You'll Bring
The ideal candidate will possess:
  • A high school diploma or equivalent; Associate degree or comparable experience is a plus.
  • Proven experience with office skills, email communication, and data entry.
  • Strong proficiency in Microsoft Office Suite, especially Word and Excel, with intermediate Excel skills preferred.
  • Excellent organizational skills with keen attention to detail and the ability to multi-task effectively.
  • A friendly, people-oriented attitude to handle calls, walk-ins, and teamwork gracefully.
  • Dependability with a valid driver’s license and reliable vehicle for daily errands.
  • Ability to work independently and collaboratively in a small office environment.
  • Flexibility to work additional hours if necessary.


Why Join Us in Scarborough?
  • Enjoy a supportive, fast-paced work environment with opportunities for growth.
  • Competitive hourly pay, plus comprehensive benefits once hired permanently.
  • Benefit from mileage reimbursement, health insurance, dental and vision coverage, 401(k), and paid time off.
  • Work in a friendly small-office setting, where your efforts truly make a difference every day.
  • Gain experience in a thriving construction company and build your career in office administration.


Location & Schedule
This is an onsite position located in Scarborough, Maine, with hours from 8:00 AM to 4:30 PM on weekdays, and until 3:00 PM on Fridays. The work environment is professional yet personable, supporting your success and growth.


Ready to Take the Next Step?
If you're eager to start a rewarding career as an Administrative Assistant in Scarborough, apply today or reach out to our recruiting team to learn more. Don't wait—this opportunity is filling quickly! We look forward to helping you find your next career move.

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About Scarborough, ME

Ready to take your career to the next level? Explore our job opportunities in the vibrant area surrounding Scarborough, Maine! Nestled along the stunning coastline of the Atlantic Ocean, this charming region offers a perfect blend of coastal living and bustling city life. From the iconic Portland Head Light to the exquisite Portland Museum of Art and the thriving theater scene at Merrill Auditorium, Scarborough presents a myriad of cultural treasures. Indulge in fresh seafood at local eateries, cheer for the Portland Sea Dogs at Hadlock Field, or unwind in the picturesque Scarborough Marsh Wildlife Management Area. Join us in discovering the endless growth opportunities and unique charm that make Scarborough, Maine an irresistible destination for career advancement.