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Project Administrator 830280

Oakland, ME 04963

Posted: 10/03/2025 Job Category: Office Clerical and Administration Job Number: 830280

Job Description

Job Title: Project Administrator - Urgently Hiring Pay: $21/hr or more, depending on experience Hours: Full-time, M-F 7:00 am–3:30 pm (with flexibility) Start Date: ASAP
We are seeking a Project Administrator for a full-time, in-office, temporary position that could become temp to hire for the right candidate. This is for our client, a growing construction-related company located in Oakland, ME. The Project Administrator will support project managers and internal teams by providing critical administrative and accounting assistance for construction projects. The Project Administrator succeeds by managing tasks efficiently and demonstrating strong organizational skills and attention to detail, ensuring project documents and communications are accurate and confidential.
As a Project Administrator, you will be responsible for:
  • Preparing, tracking, and filing project documentation, including O&M's, submittals, requisition forms, and change orders.
  • Maintaining accurate financial records in QuickBooks, including processing invoices and purchase orders.
  • Assisting with construction accounting tasks, such as processing monthly pay applications and tracking budgets.
  • Managing telephone communications with clients, vendors, and team members.
  • Ensuring the confidentiality of all sensitive information related to projects and personnel.
  • Sorting and managing physical and digital files to ensure they are organized and accessible.
  • Handling general office duties, including mail processing.
  • Learning and adapting to new software programs as needed.
The ideal candidate for this role will have:
  • Proven experience in project administration or a related role; experience in construction accounting is a plus.
  • Proficiency with QuickBooks and Microsoft Office; excellent organizational and time-management skills.
  • A high degree of attention to detail and a commitment to maintaining confidentiality. The ability to multitask effectively and work without requiring continuous supervision.
Benefits:
  • Enjoy affordable health and prescription coverage with no waiting period.
  • Benefits offered by the employer include IRA, Medical, and STD coverage.
  • Ask us about our Referral Bonus Program to earn extra cash.
Ready to take the next step? Apply now for this temporary Project Administrator role in Oakland, ME.—or contact us to learn more!
 

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About Oakland, ME

Explore exciting job opportunities in the charming area around Oakland, Maine! Nestled in the heart of the scenic Belgrade Lakes region, this area offers a perfect blend of picturesque landscapes, outdoor recreation, and a close-knit community. With its proximity to beautiful parks like Messalonskee Lake and its vibrant arts scene, including Venice on the Lake gallery and Lakewood Theater, Oakland provides a unique setting for personal and professional growth. Discover the allure of this area and find your perfect career match today!