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Office Operations Assistant 831896
325E Kennedy Memorial Dr, Waterville, ME 04901 US
Job Description
Job Title: Office Operations Assistant
Pay Range: $17 - $21 per hour
Schedule: Full-Time, 40 hours per week (flexible within business hours, 7:30 AM - 4:30 PM)
Start Date / Duration: January 5th to April 22nd (includes 2 weeks of training and 12 weeks to cover leave)
Job Overview:
Join a dynamic team as an Office Operations Assistant in Waterville, ME, where you will play a pivotal role in supporting the Office Operations Manager and site staff with essential daily functions. This position is your opportunity to be the first point of contact for families and visitors, welcoming them into the community with warmth and professionalism.
Key Responsibilities:
- Serve as the primary contact for incoming communications; manage phone calls and greet visitors with a friendly demeanor.
- Facilitate site security by buzzing guests into the building and ensuring a welcoming environment.
- Support administrative functions, including data entry, record keeping, and managing correspondence and mail.
- Schedule meetings, coordinate referrals, and manage inventory supplies with precision.
- Handle the ordering of office supplies and assist with copy and fax requests.
- Collaborate with a diverse team of approximately 40 professionals.
Qualifications:
- Strong organizational skills and attention to detail are essential.
- Excellent interpersonal communication skills, with a focus on providing exceptional customer service.
- Ability to learn quickly, with a friendly personality conducive to team dynamics.
- Familiarity with office software and basic administrative procedures.
Why Join Us?
- Team Culture: Be a part of a supportive and collaborative environment where you can work alongside a passionate team dedicated to serving children aged 0-5 years.
- Personal Growth: Gain valuable experience in office operations and administrative support, with opportunities for skill development and career advancement.
- Community Impact: Contribute to a meaningful mission while engaging with families and making a difference in their lives.
- Unique Setting: Experience daily interactions with diverse individuals, including families and preschool staff, fostering a vibrant workplace atmosphere.
We are excited to welcome a proactive and dedicated Office Operations Assistant to a wonderful team in Waterville, ME! If you are looking to advance your career in a nurturing and dynamic setting, we would love to hear from you.
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