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Project Coordinator (Construction & Restoration Experience Required) in Windham, ME! 831657

Windham, ME 04062

Posted: 12/03/2025 Job Category: Office Clerical and Administration Job Number: 831657 Pay Rate: $22 - $25 per hour

Job Description


Job Title: Project Coordinator – Construction/Restoration Experience Required
Pay: $22–$25/hour or more (depending on experience in construction or restoration)
Hours: Monday–Friday, 7:00 a.m.–4:00 p.m. or 8:00 a.m.–5:00 p.m.
Start Date: ASAP

Looking for a career growth opportunity in a fast-paced, professional environment? Join a rapidly growing construction and restoration company as a Project Coordinator in Windham, Maine, and make an impact every day.

As a Project Coordinator, you’ll play a key role in supporting the Project Management team, ensuring smooth workflow, accurate documentation, and strong communication across multiple active construction and restoration projects. You’ll work closely with Project Managers, subcontractors, and field teams to keep projects moving efficiently and on schedule.
What You’ll Do:
As a Project Coordinator, you will:

  • Support Project Managers by preparing and managing construction documents including contracts, permits, RFIs, submittals, change orders, and closeout packages.

  • Maintain and update project schedules, deadlines, and all critical documentation.

  • Prepare estimates, submit proposals to clients or adjusters, and complete follow-ups on pending sales.

  • Coordinate active projects by scheduling work, obtaining authorizations, collecting deposits, and updating the master calendar.

  • Upload estimates, budgets, scopes, and documents into DASH and update job statuses.

  • Order equipment, materials, and dumpsters as needed.

  • Review job documentation daily and communicate missing information to Project Managers.

  • Track budgets and actuals, identify variances, and provide timely updates to PMs and management.

  • Facilitate communication between office staff, field technicians, subcontractors, and clients.

  • Complete closeout activities, including obtaining Certificates of Satisfaction, preparing closeout documents, and notifying accounting for billing.
What You’ll Bring:
The ideal candidate will have:

  • Education: High school diploma or equivalent required; Associate’s or Bachelor’s preferred.

  • Experience: 1–3+ years of administrative experience within construction, restoration, engineering, or other project-based industries.

  • Strong organizational skills and the ability to manage multiple priorities accurately.

  • A confident, professional communication style (“a little backbone”).

  • Strong verbal and written communication skills.

  • Ability to work independently while supporting multiple Project Managers.

  • Proficiency with Microsoft Office; experience with construction software (Procore, Viewpoint, Bluebeam, Xactimate, DASH) is a plus.
Why Join Us in Windham, Maine?

  • Career growth opportunities with a rapidly expanding construction team.

  • Supportive, collaborative team culture where your work makes a direct impact.

  • Affordable health and prescription coverage with no waiting period.

  • Additional employer benefits available after permanent hire.

  • Retirement plan (401k) available after permanent hire.
Location & Schedule:
This position is on-site in Windham, Maine and follows a Monday–Friday schedule (7:00–4:00 or 8:00–5:00).
Ready to Take the Next Step?
If you’re ready to start a rewarding career as a Project Coordinator in Windham, Maine, apply today or contact our recruiting team to learn more. Don’t wait — we’re hiring now!



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About Windham, ME

Ready to take the next step in your career? Explore job opportunities in the vibrant area around Windham, Maine! Nestled in the heart of Cumberland County, this region offers a perfect blend of picturesque landscapes, outdoor adventures, and a thriving community culture. From the scenic beauty of Sebago Lake State Park to the artistic hub of Artisans at the Bakery, Windham and its surrounding areas provide endless opportunities for growth and fulfillment. Discover why Windham is not only a great place to work but also to live, with its close proximity to Portland's renowned dining scene, the historic Westbrook Performing Arts Center, and the excitement of catching a Portland Sea Dogs game at Hadlock Field. Unlock your career potential in this enchanting region that seamlessly combines natural beauty, artistic endeavors, and a welcoming community spirit. Explore our latest job listings and embark on a journey to success right here in Windham, Maine!